Whenever a product is released it may lack certain features that the end users may desire and this leads to users suggesting ideas or concepts for a new feature that they may want to include into the product with the next update. To fulfill this, the team working on that product figures out how to turn those ideas and develop them into clear user stories, so as to include them in the next Sprint implementation.
And to ensure that the implementation is done properly the teams define certain criteria to measure the progress and quality such as:
Definition of Done(DoD): It is defined as a checklist for all the Sprint Backlog items that have passed all the conditions and acceptance criteria and are ready to be accepted by the users, consumers, or teams.
Definition of Ready (DoR): It is defined so as to keep track of the items at the top of the Product Backlog that has fulfilled certain pre-conditions and can be added to a Sprint so that the Developers could complete it before the end of the Sprint.
Who makes these lists?
The team along with the Product Owner. This is the team that says what it means for it that the task is done, this is a general list without binding to the context. It can be for an IT project: “Autotests passed, regression was done, user documentation was written, etc.”
Is this enough for the Product Owner?
The fact that the engineering work (code in case of a software product) has gone through all the technical procedures, does not say anything about the content. Additional checks may be needed – these are called Acceptance Criteria compiled by the Product Owner.
“The combination of DoD and Acceptance Criteria gives us the transparency that the right thing was done in the right way.”
DoD is work that will NOT be ready at the end of the Sprint and ideally, as a result, you have something that you can immediately put/give to the user thus the task of the Scrum Team is to honestly admit what else needs to be done and find solutions so that with each new Sprint, such work becomes less and less.
Definition of Done
Sometimes, team members do not have a complete overview of what is “done.” This can result in more frequent role conflict and glitches in the production environment. It is also quite usual for the Product Owner to demand the team to complete the job more promptly. For instance, before the main competitors, it needs to bring the product into the market. This method contributes to the accumulation of technical debts.
DoD is a checklist that helps you to acknowledge that the project is primed. Each team has its parameters for contingency planning. They are decided based on the team’s history and framework. It is really important that every member of the team completely understands and incorporates every item on this list. In other words, DoD is more like a command agreement on a certain specific topic.
The implementation parameters chosen by the team are transparent information accessible to all stakeholders. Their presence offers accountability, both inside the team and beyond the organization as a whole. Over time, the team strengthens the criteria for proactivity by retroactive tweaks. The level of DoD is an assessment of the team’s competence.
Some of the examples of DoD:
- Writing and passing of unit tests
- Updating documentation
- Building projects without any mistakes
- Reviewing feature by the Product Owner
- Deploying the project in the session of testing
- Testing the feature against Acceptance Criteria
- Performing Q&A session and resolving the problems
Let’s look into a few of the steps that can help a team clarify the Definition of Done.
Formation of Checklist Template
You can create a checklist template for your Definition of Done with clear rules to be applied on every approved task in your Sprint, no matter if it is a release of a bug fix or a big product. While working on the project, you have to focus on both Definition of Done and Acceptance Criteria to adopt a smoother workflow. However, you should keep a sensible name for the checklist and enable it to be visible to all users or only you. Also, you can select the tracker and add all the necessary products by keeping the checklist to default in every issue.
Decide With Your Team On Your Definition of Done
The Developers should be involved in defining “done” along with the Product Owner. Of course, you should collaborate with your team to release a particular product, and thereby, you should implement complete transparency to make everyone know everything about the product. Sometimes, different development teams and companies would also engage in this process to conclude what “done” means to them.
Ensure Every Task Has Its Particular Acceptance Criteria
No matter what product or app you are developing, you have to ensure that every user story or Product Backlog Items includes relevant acceptance criteria and information while working through your Sprint Planning process. Here, you can adopt the method of creating checklist templates, and this way, the whole team would properly understand what they need to do. Also, the team can find it easy to rightly tick off the section of the “Acceptance Criteria met” of your Definition of Done.
Do Not Worry About the List of Criteria
As we mentioned earlier, it is the team who decides on their Definition of Done; therefore, you can proceed with your team on what to include in your criteria with an ideal vision. It is something that you have to decide with your entire Agile team until you make things right. This process even includes managing the Definition of Done as the time goes ahead and reviewing it in case if you want to remove the criteria list.
Review Your DOD Against Company Requirements
It is quite obvious that the whole Agile team is setting the Definition of Done in most cases. Moreover, it is the team alone who should turn your Product Backlog into usable software and Sprints. However, you should forget about the company requirements and goals when you focus too much on the task. You should occasionally review the Definition of Done against your main principles to meet all of your organizational needs.
Definition of Ready
In addition to the criteria for availability, the use of the Definition of Ready or DoR is a good idea. These are the criteria that the Product Backlog Items must meet to be planned for the upcoming Sprints. For example, “Performance criteria must be written for the task.”
It is imperative to analyze that not only the Scrum Team can use this practice. In itself, the DoR concept is a bit antithetical to the Agile worldview, as Noted by Roman Pichler as it could become a bureaucratic control mechanism in the wrong hands so at a basic level the Definition of Ready is a checklist of criteria that must be fulfilled by the team and the client to complete the task.
What are the indicators that your team requires DoR?
- Your team has a huge number of clients, who still forget interface rules.
- Legal/information protection permissions are required to incorporate the feature.
- The Product Manager also shifts the needs for projects in the middle of a Sprint, rendering the work completed previously by the team redundant.
- If separate business units use the functionality of your system at once and forget to coordinate transition between themselves
- If your business has big ventures spanning several teams
DoR could be a sort of defense for the team
DoR is a kind of guard against excessive activity for the production team. Imagine yourself taking on a project that the client did not comply with the attorneys yet. It turns out that the strategy is contradictory to regulations and that all the work accomplished is meaningless amid the Sprint. The team has been demoralized, the client has suffered losses. DoR should shield us from such situations.
It should not, therefore, be a lengthy and indecipherable list, which is dispersed through all customers. He needs to enable the organization to make more profits, and not vice versa. It should then be a reasonably versatile instrument rather than an unnecessary bureaucracy.
Examples of Definition of Ready
Check out some of the examples of the definition of ready mentioned below:
- A user story is defined, feasible, testable, and clear
- Dependencies of a user story are recognized
- The acceptance criteria of a user story are defined
- Performance and efforts of the team are estimated
- Individual accepting the user story is recognized
- There should be at least one acceptance criteria to every user story
DoR and DoD are practices that are needed while improving a product. To ensure that the product meets customer expectations, certain features and ideas have to be added to it from time to time, and defining the criteria for the features to be added is absolutely necessary and that’s when the DoR and DoD come into play. Although the DoR and DoD for all products in the classification are standardized, not all their behavior patterns can be applied to every object such as User Story, Feature, etc so be clear and be consistent before starting to work on a product and keep the definitions defined so that everything could work out smoothly.